Data Protection Policy & cookies
We want you to be confident that the personal data you provide to us is in safe hands at all times. The Global Challenges Foundation has prepared this Data Protection Policy to document how we ensure that our processing of your personal data is in compliance with the General Data Protection Regulation.
Stiftelsen Global Challenges Foundation, registration number 802477-3494, Birger Jarlsgatan 57C, 113 56, Stockholm, is the data controller for personal data collected from you and processed on this website and within the scope of our services. See the section entitled Contact information of the Global Challenges Foundation to learn how to contact us.
When do we collect your personal data?
- When you apply for a job, internship or grant from the Global Challenges Foundation
- When you contact the Global Challenges Foundation
- When you register for an event or seminar organised by the Global Challenges Foundation
- When you subscribe to newsletters or order materials from the Global Challenges Foundation
- When we request your personal data with your informed consent for future contact and processing
- When we purchase email address lists from third parties
What data do we collect?
The main type of personal data we may process is information such as names and personal identity numbers, as well as contact information, including addresses, phone numbers and email addresses. We also collect information about the qualifications of candidates who have applied for a job, internship or project grant from the Global Challenges Foundation. When you contact the Global Challenges Foundation, we process the personal data relevant to your enquiry. We will store data for as long as required to render a service you have requested or for which you have given your consent. We may store data longer if required by law or to protect our legitimate interests, for example, during ongoing legal proceedings.
What do we use the data for?
We will enter your personal data in our database when you apply for grants, order materials or subscribe to newsletters via our website, or when you contact us by phone or email. We use the personal data you provide to process enquiries and for our own statistical purposes. The personal data may also be used for information-processing purposes, following up and improving the activities of the Global Challenges Foundation, and to defend the foundation’s rights. When you apply for jobs, we will use your personal data strictly for the purpose for which they were provided. We may save applications for one year from the end of a recruitment period to ensure compliance with Swedish legislation.
Who do we share your data with?
The Global Challenges Foundation may share personal data with companies that process personal data on behalf of the Global Challenges Foundation (data processors), such as IT suppliers and partners. The Global Challenges Foundation is always responsible for the processing of your data by such companies.
Personal data may also be shared if required to:
- comply with applicable law, regulations, legal proceedings or requests from executive agencies
- safeguard legitimate interests of the Global Challenges Foundation
- discover, prevent or otherwise call attention to security or technical issues and fraud.
The Global Challenges Foundation always strives to store personal data within the EU/EEA, but personal data may be transferred to and processed in countries outside of the EU/EEA by a supplier or subcontractor, for example, in the case of cloud service usage. The Global Challenges Foundation shall take organisational and technical measures to ensure secure processing of personal data at an adequate level of protection comparable to and at par with the protection provided within the EU/EEA.
Links to external websites
The Global Challenges Foundation website may contain links to websites owned or operated by a party other than the Global Challenges Foundation. The Global Chose Foundation is not responsible for any processing of your personal data on these websites.
Data Protection Policy amendments
In the event of amendments to this Data Protection Policy, the Global Challenges Foundation will publish the modified Data Protection Policy at globalchallenges.org including notice of the effective date of the amendments. If the Global Challenges Foundation makes any significant amendments to the Data Protection Policy, the foundation may also choose another method of informing you, such as by email or publishing an announcement at globalchallenges.org.
Legal basis, storage and deletion of personal data
By providing data to the Global Challenges foundation, you consent to the Global Challenges foundation collecting and storing information about your enquiry and processing the personal data provided for the specified purpose(s). The Global Challenges Foundation’s legal basis for processing will be one of the following: performance of a contract, a legal obligation, legitimate interest or consent. If the Global Challenges Foundation uses legitimate interest as the legal basis, this will be solely for the purposes described above. Please note that you can withdraw your consent at any time by notifying us (see the section entitled Contact information of the Global Challenges Foundation). Data are processed in accordance with applicable legislation, which means that personal data is not retained for longer than is necessary in relation to the purposes of processing.
In practice, this means that data are deleted when they are no longer necessary or useful for analyses or contacts under the purposes for which they were collected. Some information may be retained longer than this to meet other statutory requirements, such as those of the Swedish Accounting Act. The Global Challenges Foundation shall maintain a high level of security and confidentiality in all personal data processing.
Your rights and options
You have rights with respect to your personal data, including the right to influence your data and what data is saved. The Global Challenges Foundation will rectify information that is discovered to be incorrect on your initiative or its own initiative. You also have the option of requesting that your data be deleted or its use restricted at any time by contacting us. Our contact information can be found in the section entitled Contact information of the Global Challenges Foundation. If you believe that your rights are not being respected, you are welcome to contact the Global Challenges Foundation or the Swedish Data Protection Authority. You can opt out of receiving communications from the Global Challenges Foundation at any time by clicking “unsubscribe” in the email and mobile communications we send to you. You are always welcome to contact the Global Challenges Foundation for assistance in opting out of our communications.
Right to request information and rectification
You are entitled to request a copy of the personal data undergoing processing by Global Challenges Foundation and information about the purpose of the processing free of charge twice a year. You are also entitled to rectification, anonymisation or erasure of data. Contact us using the addresses under the section entitled Contact information of the Global Challenges Foundation if you would like to learn more about how the Global Challenges Foundation processes your personal data.
Contact information of the Global Challenges Foundation
If you have questions about how the Global Challenges Foundation processes personal data or wish to request a copy of your personal data processed by the foundation, please contact us in one of the following ways:
Global Challenges Foundation
Norrsken House Postbox 14
Birger Jarlsgatan 57C
113 56 Stockholm, Sweden
In order for us to ensure that the information request is sent by the right person, the personal data will be sent to you by registered mail. The processing time may vary, but we guarantee that you can access your personal data within 30 days of the request.
If you request a copy of your personal data more often than twice in one year, the Global Challenges Foundation will charge a fee of EUR 50 to cover its administrative costs for processing these requests. The fee is payable in advance to an account designated by the Global Challenges Foundation.
The Global Challenges Foundation has taken the technical security measures necessary to protect your personal data from unauthorised access, modification and erasure.
The Global Challenges Foundation Data Protection Policy shall be effective as soon as it is uploaded to the GCF website on May 20, 2018.